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Recruiting Webinar Takeaways

SynchronyHR recently hosted a webinar that explored the roadmap on how to Successfully Navigate the Recruiting & Hiring Process while highlighting the advantages of incorporating an Applicant Tracking System (ATS). Below are some of the key takeaways from the webinar, providing insights into how organizations can optimize their recruiting and hiring procedures and why an ATS is a paradigm shift. 

There are many advantages of utilizing an Applicant Tracking System (ATS) some of which include: enhancing efficiency, centralizing candidate data, improving candidate quality, company collaboration, and data analytics. The ATS has the ability to generate job descriptions by using AI within just minutes. By automating tasks, reducing time to fill rates an organization can cut recruitment costs and create an efficient hiring strategy.

Company Recruitment Strategy

  • Adopt a recruitment approach that attracts top talent and aligns with business goals.

  • Have a brand or mission highlighting the values and positive impact that your organization’s work has in the marketplace. 

  • Utilize appropriate job platforms to attract top talent.

  • Ensure your recruitment process experience is positive and enjoyable by providing clear communication on the next steps, a streamlined application process and timely feedback to candidates.

Recruitment Plan

There are six steps to a recruitment plan.  A company should adopt their organization specific recruitment plan following these steps based on their company’s unique culture and needs.

  • Preparing. The preparation step starts before recruiting actually begins.  It is important to do the following prior to recruiting and interviewing:

    • Create a job description 

    • Determine the compensation range 

    • Determine & form the candidate selection team 

    • Prepare interview questions 

  • Sourcing.  There are several forms of sourcing candidates for a position including:  Online job postings, web sourcing, in-house recruiting, employee referrals, job fair recruiting, college & university recruiting and state unemployment resources.  It is not a one-size-fits-all approach. Choosing the right recruitment sourcing methods will depend on the skills you need, the type of candidate you’re looking for, the experience level required, your budget, your time frame, and the hiring resources you have available.

  • Screening. Initial phone or video interviews should be conducted using candidate screening questions to gain knowledge of a candidates’ skills and experience to determine whether they meet the job and company requirements.  

  • Selecting. Various methods to select the candidate who may be the best fit for the role can be used in the selecting step including:

    • Facilitating and conducting first and second interviews with qualified candidates with detailed well-prepared questions.  

    • When interviewing candidates, make sure to ask job related questions that include behavior-based questions. This approach helps assess how candidates have handled or how they would handle specific situations. Past behaviors are the best predictor of future behaviors.

    • Administering pre-employment assessments that relate to the work candidates will be doing in the role to further review their qualifications, abilities and proficiencies in relevant areas.

  • Hiring. After choosing the candidate the company would like to hire, contact the candidate to verbally extend the formal job offer.  Then follow-up with a formal offer letter and other employment documents for the candidate to review and sign.  Conduct a background check and other applicable pre-employment screenings. 

  • Onboarding. Create an orientation agenda and training program for the new hire.  Onboarding your new employee also includes introducing them to the team, assigning a buddy who will help them as they learn and get acclimated and scheduling routine manager check-ins.  The goal is to make sure the new employee learns about the company, their job and decides to stay long-term.  

Creating a positive candidate experience is extremely important in the recruiting and hiring process.  Clear communication, timely feedback, and respect for the candidate’s time, whether they are successful in the process or not, are crucial aspects that leave a lasting impression on the candidate.

By prioritizing strategic planning, sourcing, preparing for the interview, and incorporating the integration of technology, organizations can streamline their hiring efforts, access a broader talent pool, and build stronger team collaborations that contribute to the organization’s overall success. If you would like more information on SynchronyHR’s ATS please reach out to your Human Resources Business Partner for more information and to schedule a demo.


We look forward to seeing you at our next webinar, "Documenting for Success" in November!

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